Environmental Sustainability - Overview
93% of Chief Executives believe that sustainable business practices have become fundamental to the growth of their companies.1 Drivers behind sustainability include:
Most organizations now recognize that sustainability is good for their bottom line, empowers their people, and is better for the environment.
Environmental sustainability best practices from an operations perspective can include facilities, such as reducing office space and real estate, resource management, using materials with the least environmental impact and recycling, e.g. reducing size and use of alternative packaging, employees’ travel and leveraging telecommuting, and of course energy efficiency.
According to a survey conducted by KPMG, 60% of companies surveyed say they have a strategy for sustainability – to primarily focus on resource and energy efficiency. In most organizations, Information Technology (IT) is one of the largest consumers of energy, and within IT, printing typically consumes the most energy and resources2. Using less power to do the same job—or even doing the job better through process re-engineering— can mean positive economic, social, and environmental gains.
Did you know that the best example of MDS payoff is the
direct reduction of energy consumed or purchased?
One of the best examples of Ricoh's Managed Document Services (MDS) cost savings is the direct reduction of energy consumed or purchased.
Changes in Energy Consumption*
|Monochrome copiers and multifunctional copiers||Color copiers and multifunctional copiers|
* Chart Calculations:
Energy conservation values are calculated as follows: ∑(
1. Energy consumption when recovery time is 10 seconds: Based on TEC measured for models with a 10-second recovery time from energy-saving mode in accordance with the method defined by the International ENERGY STAR Program. (Electricity consumption in standby mode was measured for models with a recovery time of more than 10 seconds.) The above Graphs were compiled based on the number of units marketed in Japan.
Older devices draw far more power than you may realize. Ricoh technology goes beyond Auto-Off/Sleep and Energy Saver mode, with the Green Mode Activated program and exceeding Energy Star compliance requirements to help reduce your power usage - and your carbon footprint. A sound printing strategy can reduce the environmental impact by more than 60% through better fleet management.3
The benefits of environmental stewardship go beyond reducing energy consumption. Ricoh MDS sustainability design services help control capital costs, increase productivity, reduce material waste and reduce your document management footprint. Based on actual customer engagements worldwide and industry research, using services like Ricoh MDS, organizations can better control document-related costs, avoiding more capital-intensive, and evolving static infrastructure to more responsive solutions.
Implementing sustainable programs takes teamwork and experience. Ricoh has a 35 year history of corporate environmental sustainability foresight.
"Innovate on behalf of our customers and pursue sustainable business practices on behalf of every life we touch"
– Ricoh Corporate Philosophy, 1946.4
Ricoh is widely recognized as a leader in environmental sustainability and social responsibility.
The Ricoh Group itself has set aggressive targets for reducing environmental impact in three key areas:
- Energy conservation and prevention of global warming
- Resource conservation and recycling
- Pollution prevention
These plans cover whole product life-cycle assessment from part suppliers and partners to customers, Zero-waste to landfill initiatives, and reducing total CO2 footprint. For more information, please refer to the 2011 Ricoh Sustainability Report.
1 "A New Era of Sustainability: UN Global Compact - Accenture CEO Study - 2010," http://www.unglobalcompact.org/docs/news_events/8.1/UNGC_Accenture_CEO_Study_2010.pdf
2 Ricoh Group Sustainability Report (Environment 2011)
3 ‘Reducing Costs, Maximizing productivity with a printing strategy by Craig Miller - Business First - http://www.bizjournals.com/louisville/print-edition/2011/05/06/reduce-costs-maximize-productivity.html; Primary Source: Photizo per the article)
4 Ricoh helping businesses grow by using less – The Hands on Guide to Sustainability Optimisation
Environmental Sustainability - Business Outcomes
Reduce Energy Used and Resources Wasted
You suspect your organization is wasting energy and resources in your global printing and document processes.
Ricoh looks at your current operating procedures and practices to establish a baseline and set agreed upon environmental sustainability performance targets. This involves establishing a comprehensive baseline of power usage, consumables, paper, and CO2 footprint. Besides number/type of output devices (copiers, printers, faxes), locations, etc. this includes qualitative metrics related to document processes and device usage: monochrome/color, one-sided/duplex, Auto-Off/Sleep Timer and Energy Saver Timer settings, and how they are part of business processes. Ricoh MDS provides a baseline Environmental Impact Analysis that can include power consumption, paper consumption, CO2 footprint, user and departmental document process behaviors. The benefit of this analysis is it provides a greater understanding of the environmental impact of your current state, and the fiscal impact of your current operating procedures and document management processes.
Process Improvements for the Environment
You would like to set environmental performance targets, but are not quite sure how to implement, measure and evaluate your business critical document processes in the context of sustainability.
A sustainability design for document processes must not only address reduction of overall electricity consumption, hard copy output, and CO2 footprint, but an environmental sustainability design must also include:
- Office optimization: proposed device rationalization, productivity and process efficiency summary.
- Future state print recommendation: including networking environment, software/document solutions, environmental printing policies, and improved print workflow specifications.
- Real time data reporting and monitoring tools: to provide enterprise-wide visibility for tracking sustainability performance.
A Ricoh MDS Environmental Sustainability Design will recommend an implementation plan: a roadmap that supports your environmental initiatives. The Environmental Sustainability Design can include a Return on Investment (ROI) Projection based on visible cost savings and unaccounted costs such as productivity gains.
Such a comprehensive, measurable approach based on experience will help you achieve the desired environmental/cost impact reduction, provide a strategy that can grow organically over time, and produce results that can be shared with interested stakeholders.
Increasing Employee Awareness
You would like to increase employee awareness of the importance of environmental practices to gain broader adoption of new processes and to ensure sustainability benefits are realized.
Raising awareness is a critical step in any change management process. Ricoh MDS recognizes that optimizing the fleet alone is not enough to achieve sustainability. Users need to be made aware of how to operate devices in the most environmentally-efficient manner.
Ricoh MDS provides Environmental Sustainability Education and Training using various delivery strategies:
- Lunch and Learns at customer location(s)
- Self-paced computer-based training (CBT) and demos
- Trainer-led or manager-led Site Employee Training Modules
- On-the-job training (OJT) with a customized training format and agenda based on specific needs.
- Customized training strategies - Different strategies should be used for support and IT staff (more Train the Trainer) than for end-users
In addition, when it comes to implementation, Ricoh's Prosci-Certified resources apply the Prosci® ADKAR® Model: Awareness, Desire, Knowledge, Ability, Reinforcement™. This is a model of a change process at an individual level which can be applied organizationally through the broader Prosci® 3-phase Change Management Process.
Satisfying the Stakeholders
You are feeling pressure from stakeholders, e.g. the Board, stock-holders, customers, regulators, to demonstrate good ‘green’ citizenship as part of your Corporate Social Responsibility (CSR) plan.
Carbon Footprint Balancing is one clearly demonstrable benefit of a sustainability program. Ricoh MDS can offer balancing options for your CO2 footprint, quantified in the Environmental Sustainability Design, such as: clean energy projects (e.g., purchase green energy, install solar panels, etc.), reforestation, or buying carbon credits (where available).
Where applicable and available, the service will be assessed and verified by the British Standards Institution (BSI) according to the International Standards Organization (ISO) principles of ISO 14064, ISO 9001, ISO 14001, and ISO 27001. Carbon Credits are certified under the Clean Development Mechanism (CDM) by the United Nations Framework Convention on Climate Change (UNFCCC) as registered projects.
Carbon Footprint Balancing can do more than support your environmental goals: it can enhance your corporate environmental profile. Partnering with Ricoh, one of the 100 Most Sustainable Corporations in the World, signals to stakeholders your organization’s commitment to environmental sustainability.
Prosci and ADKAR are registered trademarks of Prosci, Inc.
Environmental Sustainability - Best Practices
A key to successful sustainability practices is integration into the larger business strategy. Embedding sustainability into your company’s mission statement or Corporate Social Responsibility (CSR) plan allows all stakeholders: management, employees, board of directors, stockholders, even suppliers and customers to be better aligned with broader, corporate goals - both environmental and economic.
Environmental sustainability best practices in document processes can contribute to a larger corporate sustainability strategy. A comprehensive sustainability design can do more than conserve energy: it can help control capital costs, increase productivity, and reduce material waste. Based on actual customer engagements worldwide and industry research, organizations can better control document-related costs, avoid more capital-intensive investments, and evolve their static infrastructure to more responsive solutions by using services like Ricoh MDS.
Implementing sustainable programs takes teamwork and experience. Ricoh has a 35 year history of corporate sustainability, and is widely recognized as a leader in environmental sustainability and social responsibility.
Here are some best practices derived from Ricoh MDS customer deployments that focus on achieving the benefits of environmental sustainability:
- Think e-documents vs. Paper
- Fleet Right-Sizing & Optimization
- Asset Management, Recycle, and Responsible Disposal
- Enlist and Encourage Sustainable Employee Habits
- Redirect Printing to Most Cost Efficient Device
- Minimize Power Consumption
- Reduce Paper Usage
- Print On-Demand
- Re-set Settings and Save
- Measure, Manage, Optimize
Click below for detailed explanations of these best practices:
Think e-documents vs. Paper
Electronic document workflows reduce the amount of hardcopy output. Use scan-to-email technology to distribute documents electronically, and store scanned documents in an electronic repository.
Fleet Right-Sizing & Optimization
Assess usage patterns and optimize device placement — minimize redundant or under-utilized copiers/faxes/printers. Deploy more energy efficient multi-function devices that copy, fax, print and scan wherever possible and limit deployment of single-function devices.
Asset Management, Recycle, and Responsible Disposal
Employ accountable processes for printer asset management and environmentally-friendly disposal of printers, faxes, and multi-function devices (MFDs). Recycle toner cartridges, toner bottles, use recycled toner cartridges and paper, as well as return equipment to Ricoh to reuse and recycle parts.
Enlist and Encourage Sustainable Employee Habits
Employee behavior is perhaps the single most important factor in successful environmental sustainability practices. A formalized training and education program will familiarize your employees with the procedures to improve processes, eliminate waste and ultimately achieve performance targets. A systematic change management program, based on industry standards such as ITIL or the Prosci® ADKAR® Model, will help in a business process transformation, and on-going improvement.
Redirect Printing to Most Cost Efficient Device
Rules-based printing automatically redirects print jobs to the most suitable output device to optimize energy consumption, ensure use of resource-saving features and control access to color output.
Minimize Power Consumption
Deploy systems that exceed "Energy Star" and other industry ratings. Leverage Quick Startup technology and energy-saving or power-saving modes, such as quick recovery from Auto-Off/Sleep mode to increase efficiencies and reduce costs.
Reduce Paper Usage
Turn on paper-saving features in hardware/software (i.e., duplex, combined printing, lock printing, scanning, etc.). Leverage Ricoh’s Green Mode technology. Encourage electronic sharing of documents wherever possible and document previewing to prevent un-necessary reprints.
Use digital technology to print materials on-demand – where and when they are needed.
Re-set Settings and Save
High-speed duplex printing, toner saving modes, ‘print selected text’, even default font selection can have a surprising impact on your paper, toner cartridges, and carbon footprint.
Measure, Manage, Optimize
A sustainability program must be measurable. A sustainability design for document processes must not only address reduction of overall energy consumption, hard copy output, and CO2 footprint, but also include future state recommendation including networking environment, software/document solutions, environmental printing policies, and improved print workflow specifications.
Integrated real-time data reporting and monitoring tools that provide enterprise-wide visibility on sustainability performance are critical for documenting success and reinforcing achievements with stakeholders. Environmental initiatives such as carbon offsets cannot be implemented without accurate measurement and reporting.
Environmental Sustainability - How We Solve This
The Ricoh MDS Services Delivery Portfolio offers all the services required to design, construct, maintain and optimize a highly efficient information infrastructure that is aligned with your sustainability objectives. Examples of Ricoh MDS service offerings are:
- Environmental Impact Analysis
- Environmental Sustainability Design
- Environmental Sustainability Education and Training
- Environmental Sustainability Governance
- Carbon Footprint Balancing
Ricoh Managed Document Services support your green initiatives as part of your larger corporate goals, such as achieving financial targets, increasing productivity and innovation, and providing better customer service.
While every Ricoh Managed Document Services Engagement is unique and tailored to your environment, you can see examples of Ricoh MDS services that address improving Environmental Sustainability.
Ricoh is widely recognized as a leader in environmental sustainability and social responsibility. Partnering with Ricoh can be a win/win: for sustainability and for your bottom line.